HEREFORDSHIRE
PERFORMING ARTS FESTIVAL
formerly Herefordshire Music,
Dance, Speech & Drama Festival
Promoted by Herefordshire Community Council
Charity Registration No: 1104108
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ENTRIES: The closing date for entries is MONDAY 25th JANUARY 2010. There is no late entry date and late entries will only be accepted if timings allow. Any late entries allowed will be published on the daily amendment sheet. Age limits are determined as at midnight 1st January 2010. Original compositions in music, poetry or prose must accompany the entry form. There is no limit to the number of classes for which a competitor may enter, but where categories are offered (i.e. preliminary, primary etc) only one category may be entered. Where GRADED CLASSES are offered, a competitor may enter two consecutive classes, one for which they hold the qualification and the next one, unless they won the class in the previous year. Competitors may not make more than one entry in any solo class, but in duet and trio classes, competitors may enter more than once, if accompanied by a different person, although it should be noted that performers must only be entered within their grade. If duet/trio partners are of different grades, the entry must be made in the highest grade: e.g. duet/trio partners of Grades 2 and 4, must be entered in a class which caters for Grade 4. TEACHERS AND PARENTS ARE REMINDED THAT CARE SHOULD BE TAKEN TO ENSURE THAT COMPETITORS ARE ENTERED IN THE CORRECT CLASS ACCORDING TO HIS/HER STANDARD. Winners of any solo class, with the exception of the advanced classes, may not enter the same class the following year, unless where an age is stipulated, they are still within the age range. NOVICE CLASSES. The qualification for entering a novice class is that the entrant should have had not more than 12 months tuition in any instrument of that family. PROFESSIONALS & RETIRED PROFESSIONALS. Solo classes are not open to professionals or retired professionals. A limited number of professionals/retired professionals may take part in an instrumental ensemble, orchestra or choir, provided that they do not receive payment. In chamber groups of up to 10 persons, only one to be professional. In larger groups, the professional element must not be more than 20%: 10% in the case of brass bands. For the purpose of this Festival, professionals/retired professionals are defined as those who derive or have derived the bulk of their earnings from remuneration for work in that branch of the Arts with which the competition is concerned. COMPETITORS, who in the 6 months prior to the Festival have been pupils of an adjudicator appointed to the class in which they have entered, will be ineligible to compete. TIME LIMIT. Where a time limit is imposed, this must be strictly adhered to. Adjudication will CEASE when the time limit has been reached. OWN CHOICE MUSIC, POETRY, SCENES OR PLAYS. Competitors must provide for the use of the Adjudicator on the day of the competition, a copy of their selected own choice items. Own choice titles and composers must be submitted on the entry form. PLEASE SEE NOTE AT THE COMMENCEMENT OF THE SPEECH & DRAMA SECTION, re: copyright agreement. The co-operation of teachers and competitors in sending information at the correct time would be very much appreciated. COPIES OF OWN CHOICE WORKS FOR ADJUDICATORS. The Music Publishers Association Code of Practice on photocopying copyright works make a concession for copying own choice pieces FROM VOLUMES ONLY for the use of the adjudicator at a festival, provided that the entrant or participant has already purchased their own copy. Photocopies for the adjudicator must be totally legible or they can be refused. Any photocopy will be retained and destroyed by the Festival Organiser immediately after the close of the class. Single copies of items may not be photocopied without the prior permission of the copyright holder. This permission does not apply to music for the accompanist or competitor, who must always perform from a printed copy, except where copies are required to avoid page turning. Competitors are advised that this permission applies only to copyright holders who are members of the Music Publishers Association, listed at the back of the Code of Practice leaflet, obtainable from the Association at 103, Kingsway, WC2B 6QX. It is the competitors’ own responsibility to ensure that they seek permission to copy direct from any copyright holder whose name does not appear in the list. SONGS FROM THE SHOWS - VOCAL & DANCE ENTRIES. All performances using music from shows in current production are subject to copyright law. Songs from shows in current production may be sung as a concert item, i.e. with no costume or movement without need for copyright permission. Where movement or costume are included in a performance, copyright permission is required and the festival committee accepts these entries on the basis that the appropriate copyright permission has been sought. Performers or teachers with queries on how to obtain copyright permission for performance items should contact Festivals House on 0870 7744 290 before making their entry. POETRY BOOKS. Any difficulty in obtaining poetry/sight reading books should be notified to the Festival Office immediately. CONDUCTING OF SPEECH & DRAMA. Conducting of performers, either verbally or facially by teachers/parents is not allowed. Performers should be adequately prepared, but, if through nerves he/she requires a prompt, the adjudicator is able to do this from the desk. BADGES. All performers, teachers, accompanists and conductors must display badges on entering the auditorium. Badges are supplied free of charge and will admit performers to all session of the Festival. Please order when entering. Parents and others in any way connected with the performers, are not entitled to free admission and must purchase a ticket on the door. FESTIVAL PROGRAMME & TIME TABLE. Each entrant requires a Festival Programme to ascertain the time and day of performance. Price £1.50 plus postage. These will be available at the beginning of March and should be ordered when entering. (Only one is required - not one per entry) Performers should carefully consult the programme as the Festival accepts no responsibility for performers being unaware of their competing day and time. Performers entering more than one class should check to make sure there is not a clash of timings, and, if there is, they should contact the Festival Office immediately. MUSIC. There is no official stockist of Festival music. It is suggested that music be ordered as early as possible as delays might be expected. If problems are experienced in obtaining the music, please let the Festival Office know as soon as possible, as they may be able to be of assistance. RECORDED MUSIC. This Festival is affiliated to the British & International Federation of Festivals and participates in its Group Licence to cover payment of fees for the use of recorded music at its event. Teachers using tapes created from commercial recordings are advised that they should themselves seek permission from the record companies concerned to re-record. The Festival cannot take responsibility for this. OFFICIAL ACCOMPANIST. An Official Accompanist will be provided if competitors state on their entry form that they will require this service. A fee of £5.00 per entry is charged. If no request is made, it cannot be guaranteed that the accompanist will be in attendance. A copy of own choice music for the use of the official accompanist must be sent to PO Box 181, Hereford HR2 9YN, by Monday 14th February at the very latest. PERFORMANCE OF SET PIECES. The adjudicator may call upon competitors to perform the whole or part of the set pieces and may even request a second performance. Competitors may play or sing from their music if they wish. In the Poetry Speaking classes, competitors must not read from the script. TUNING. Competitors in brass & string classes must complete their tuning outside the Auditorium, where possible. Those over 15 years of age must carry out their own tuning. MARK SHEETS. Adjudication sheets and certificates should be collected from the Festival Office at The Courtyard, Hereford, during Festival week. PUBLISHED WORKS. The Festival Committee reminds entrants that there must be no re-arrangement of published works. PRIZES & AWARDS. Certificates will be awarded to competitors gaining 75 and over. The marking will reflect the standardisation and moderation of marks being recommended by the Federation and will be as follows: Outstanding 90 & over Merit 81 - 83 Distinction 87 - 89 Moderate 78 - 80 Commended 84 - 86 Fair 75 -77 Descriptors: Outstanding: An exceptional performance both technically & artistically Distinction: An excellent performance technically & artistically Commended: A convincing performance technically & artistically Merit: A capable performance showing some artistic appreciation and/or technical ability Moderate: A performance showing development of technique and/or communication Fair: A performance limited in its communication Trophies • will only be awarded for a mark of 84 or over • are engraved, where applicable, at the competitor’s expense and must be in keeping with previous engraving • are held for TEN MONTHS ONLY. Care must be taken of them and any damage or loss must be made good by the holder. Trophy winners will be required to sign an acknowledgment undertaking the safe keeping of trophies. An adjudicator may with-hold any award and may stop any performance at his/her discretion. The Adjudicator’s decision in all cases shall be final. It is forbidden to communicate with the Adjudicator during classes. A full list of trophies & awards will be published at the Festival. FESTIVAL CONCERT. There will be a Festival Concert on SATURDAY 27th MARCH 2010 at 7.00 p.m. Selected performers will be invited to perform their test pieces. Tickets will be available from The Courtyard Box Office - telephone 01432 340555 or www.courtyard.org.uk NON-COMPETITIVE CLASSES. Competitors in these classes will receive a written adjudication and a Festival certificate, but no marks and no trophy. OBJECTIONS & APPEALS. Any objection or appeal must be made to the Festival Organiser, in writing, immediately after the result is announced. It must be accompanied by a deposit of £5 which will be returned if the appeal is allowed or not considered frivolous. The Committee’s interpretation of the Rules and its decision on any point shall be final. DUTY OF CARE TO YOUNG PERSONS. Parents and teachers are reminded that the safety of young people in their care is their responsibility during the Festival. The Festival Committee have done their best to ensure that you can keep within eye contact throughout the Festival. The Courtyard staff cannot accept responsibility for young people not in the care of a parent or teacher. Please read Child Protection Policy on inside back cover. AUDIENCE. The Festival accepts no responsibility for members of the audience missing a performance. The position of performers in a class may be changed on the day for various reasons and withdrawals may mean the class will close early. To ensure that no performance is missed it is advisable that persons wishing to be present for a particular performance are present at the venue at least 5 minutes before the commencement of the class. No class will commence before the published time. Tickets available at door on day of performance. DISCLAIMER. All attending the Festival are reminded to take care of their personal property - handbags, instruments, etc. The Festival cannot be responsible for loss. PHOTOGRAPHY, FILMING, VIDEO, TAPE-RECORDING, DIGITAL RECORDING OR RECORDING BY ANY MEANS IS STRICTLY PROHIBITED. |